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Bosco events

Privacy

This notice explains how the platform Bosco events and the event organisers who use it process the personal data of parents, participants and other users.

Who processes your data

  • The event organiser (association, youth centre, club) with whom you register a participant is the controller of the registration data. Their name and contact are on every event page and in the registration confirmation. Please contact them directly about the registration, payment or the event. The organiser may also have their own documents for the event (e.g. information on data processing or event terms) – you find them on the event page and in the registration form.
  • The platform operator (SHM Klub Prostějov) runs the website for the organisers as their processor. For your account (My account, saved participants) and the platform newsletter, the platform operator is the controller.

What data we process

  • the person registering (parent): name, e-mail, phone, company invoice details if requested;
  • participants (often children): name, date of birth, address, e-mail; the date of birth is used to check the event's age range;
  • answers to the organiser's questions in the registration form – these may include health information (e.g. allergies, medication) if the organiser needs it for the participant's safety;
  • payments and the event: amount, variable symbol, payment date, attendance at club sessions, cancellation requests;
  • account: e-mail, name, phone, password (stored encrypted) and saved participants;
  • technical data needed to run and secure the website (login cookies, error logs).

Why and on what legal basis

  • registration and running the event – performance of a contract (Art. 6(1)(b) GDPR);
  • health information – only if you enter it in the registration for the participant's safety; processed with your consent (Art. 9(2)(a) GDPR), which you can withdraw with the organiser at any time;
  • accounting and tax – legal obligation (Art. 6(1)(c) GDPR);
  • the organiser's newsletter – the organiser may send news about their events to people who registered for one of them (legitimate interest, § 7(3) of Czech Act 480/2004). You can refuse it in the registration form and unsubscribe at any time via the link in every e-mail. The platform newsletter only goes to people who subscribed;
  • security and legal claims – legitimate interest (Art. 6(1)(f) GDPR);
  • visitor statistics (Google Analytics, if the organiser uses it) – only with your consent.

Who sees the data and who receives it

Registration data is visible only to the event organiser – the event's leader and the organisation's administrators – and to the platform operator. It is processed on our behalf by:

  • WEDOS Internet, a.s. – website and e-mail hosting (Czech Republic);
  • Sendinblue SAS (Brevo) – sending newsletters (European Union);
  • the organiser's bank – checking received payments;
  • Google Ireland Limited – visitor statistics (Google Analytics), only if you consented; data may then also reach the USA.

We do not sell data and do not use it for automated decision-making.

How long we keep the data

  • Registration data (person registering, participants, answers): 10 years after the end of the event. It is then anonymised automatically – only amounts and document numbers remain.
  • Your account and saved participants: 10 years after your last login or registration, or until you delete the account yourself.
  • We remember that you unsubscribed from a newsletter so that we do not send it again.

Saved participants in your account

After a registration, the participants are saved in your account so you don't have to fill them in again. You can edit or delete them in My account; deleting the account deletes all of them.

Your rights

You have the right to access your data and get a copy, to have it corrected, erased or its processing restricted, to data portability, to object and to withdraw consent. For registration data please contact the event organiser; for your account and the platform newsletter contact the platform operator. You also have the right to lodge a complaint with the Czech data protection authority, Úřad pro ochranu osobních údajů (www.uoou.cz).

Cookies

The website only uses necessary cookies (login, form protection, chosen language), which need no consent. If an organiser uses Google Analytics on their pages, we ask for your consent first; you can change your choice at any time via Cookie settings in the page footer.

Contact of the platform operator

SHM Klub Prostějov
Pivín 19,

Pivín

798 24
Company ID: 70888299
petr.ceska@shmpv.cz
732470118